How Does ERP Improve Project Management?

Objectives of the company within the framework of the ERP project 1ST essential step for ERP project management: identifying the business needs that software must meet. It is about asking the right questions:


Why set up an ERP? 

Better manage the company's activity:

  • Improvement of the monitoring and use of data

  • Replacing an obsolete solution to the company's evolutions

  • Replacing a set of heterogeneous applications

The reasons vary according to the specificities of the activity and the scale of the company.


What are the significant points to improve? 

Coordination of services via an information centralization tool, control of deadlines by standardization, and acceleration of processes. This question must be considered given the tools already in place within the structure.


What are the key business data?

Sales, production, supplies, stocks, cash flow. The prioritization of information makes it possible to refine the ERP project.


The definition of objectives takes place at 1ST level decision-makers: it is necessary that leaders joined the project unanimously, and they agree on the direction to follow. This cohesion is decisive for the success of the implementation of the ERP.


Complete Specification


Once the objectives are determined, it is imperative to put them in writing. By formalizing the ERP project in specifications, the company has material support to consult in case of doubt and establishes the project's legitimacy, thus validated in writing upstream.


The specifications set out the needs and objectives of the company and specify:


  • The course of internal processes specific to the activity.

  • The specific business features and the resulting constraints.


By refining the project as much as possible in the specifications, you make it easier for yourself to choose the ERP when comparing several solutions. You make sure you find the most suitable software.


Set Up A Dedicated Team For The Management Of The ERP Project


The success of the ERP project is primarily conditioned by the mobilization of the necessary and competent human resources. You have to designate the correct number of people, put together the team strategically and determine how much time it should devote to managing the ERP project. ERP project management software is crucial for a company to manage all teams and departments. 


The number of people dedicated to the implementation of ERP project management depends on the company's workforce and the level of complexity of the tool.


The composition of the team must include an internally appointed project manager. It is wise to choose a person occupying a technical function but whose position offers a transversal vision of its activities. A representative sample of crucial software users accompanies it. In any case, the project manager remains the only point of reference for ERP users: his legitimacy must be indisputable.


Management monitoring of the ERP project must be ensured by management, which occasionally intervenes during planning meetings or strategic decisions.


It is recommended to mobilize the team in charge only partially but over the long term.


Choosing the right ERP software


As a critical stage in the project, the choice of ERP software must be made with care: setting up the tool requires an investment in time and money, which must be profitable. To avoid making mistakes, start by establishing a shortlist of solutions adapted to the specifications. 3 predominant criteria in the establishment of this list:


Choose software suited to your business. Its specific features and interface ensure optimal use and all the more benefits.


Prefer a customizable solution. You thus master the practical use of your data and gain autonomy over the long term.


Make sure that the publisher offers quality support over time. The support service provided by the service provider is essential for the implementation of a sustainable project. A single point of contact facilitates exchanges during deployment and contributes to the proper handling of the tool.


The quality and frequency of training are also essential points to ensure the success of the ERP project.


Once your shortlist has been established, you can request a demonstration from the various editors, to refine your choice and adopt the ERP that will best suit your business.




Continuously Train Users


A good ERP evolves with technological advances, but also with the internal development of the company. For a good investment, it is essential to choose a solid editor able to adapt its tools as and when a customer needs it. And to take advantage of these developments, the publisher must provide continuous training for ERP users in the company.


From preparation to completion of the project, setting up ERP software can be tedious. Its success implies scrupulously following the various stages: the development of the specifications and the mobilization of a dedicated team are as important as the choice of software.


When choosing, think long term: the publisher must be able to offer personalized support, adaptation to the evolving needs of the company, and continuous training of your teams. Prismatic Technologies is a complete ERP solution for targeted mechanical production, sheet metal, boiler making, and composite. 


Sources: 

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